Friends of Shrewsbury Crew

Friends of Shrewsbury Crew

April 8, 2009 – Board Meeting

Next Meeting: Wednesday, May 13, 2009 6:30PM – location TBD

Current members present: Ed Hack (President), Colleen Glynn (Vice-President), Kathy Granados (Vice-President), Alexia Forhan (Treasurer), Kara White (Community & Alumni Relations)

Incoming members present: Janet Johnson, Alison Huck

Coaches present: Russ Krause, Steve Moriarty

**New board structure for 2009-2010:

Colleen Glynn - President

Kathy Granados - Vice President

Alison Huck - Vice President

Marlene Guba - Secretary

Alexia Forhan - Treasurer

Janet Johnson - Community Relations

Kara White - Alumni Relations

As Marlene was unable to attend the meeting; Kara will be taking the minutes

Secretary’s report

It has been decided by the board that minutes will be typed and sent to all board members, the Krauses, Vicky Kneece and Jay Costa within one week of our meeting. We need to make sure that our meetings are kept open to the public and give people the option to read our minutes on our website.

Colleen will be contacting the Kneece’s about making sure this content is posted on the website.

Calendar Raffle

Ticket sales are going on. Our blitz day was Sunday, April 5. A parent will be at the boathouse weekly on Fridays to pick up any money the kids have.
Kathy Granados requested 30 tickets to sell

Misc. discussion regarding calendar raffle

FOSC Printer

Janet brought to the board’s attention that Jane Marie Ouellette still has FOSC’s laser printer that was used to print the raffle tickets. Someone on the board should be in possession of that.

Thank you notes

As Marlene is usually our thank you note sender, Janet wanted to check to see who would be sending the thank you notes to raffle item donors. Since Janet secured most of the donations, the board decided that Janet will send her contacts thank you notes and all other solicitors will take care of sending thank you notes to their contacts. If there were any general donations that were not secured by a member of the calendar committee (i.e. a parent donation) Marlene will send a note.

To that note, Janet will create a list of the raffle items with the solicitors name next to it so we know who should send which note.

Kara will post a note on the “I rowed for SHS” group on Facebook about the raffle

Race Day Food

New policy: we will only be providing breakfast items at morning races as well as beverages
Kids will be responsible for providing their own means for lunch; either bringing a lunch or buying food at concession stands
We will have food at the last race of the season
Carol Doucette has been coordinating with parents on the new policy.
We will reassess this policy for the fall season to see if it will work

Boosters event at Chipotle

Crew team was very well behaved
100% participation from both boys and girls teams

Treasurer’s Report

Old business

Checks for Rick Stavros and Jimmy Tingle – Stavros check has been cashed, still waiting for Tingle to cash his. $500 and $200, respectively.

$450 will be deposited from raffle sales so far
One check was cut to the Krause’s for reimbursement for purchasing items for the calendar raffle
Sale: Old boats were sold to Worcester for $6,500 and we purchased a premiere racing 4 for $5,500. The $1,000 surplus will be used to purchase electronics for the 4.

Erg Issues

Steve and Russ will be numbering the ergs to make repairs easier

Steve will get numbers from Home Depot and be reimbursed by FOSC
Going forward, the board has decided to buy parts in bulk if at all possible to receive price breaks (for example, if we need 4 of something and the price break is at 5, we will order 5 and keep the extra on hand)
At this moment we have 9 working ergs out of 18

Launches

1 launch motor is in the shop
Gas and oil is being paid for out of pocket by coaches. Russ is working on this with Jay Costa

Miscellaneous Discussion

Colleen asked where $290/season/rower is going and if any of that money comes back to the crew team directly. We are under the impression that it goes to a general fund within the town
Russ mentioned that Vicki Kneece had some of her photos blown up into posters and had them on display at the pasta party. The printer/framer (Joe Provenzano) would like to donate his services to FOSC to have pictures blown up and hung in the boathouse. Kara will write a letter to Joe thanking him for his in-kind donation to the team.
Regarding reimbursements: Alexia is going to look into having a debit card tied to our account at the bank so the coaches can use that instead of waiting for reimbursements.

SHS Crew Scholarship

Colleen received an email from a parent regarding the scholarship

The board has decided that fliers will be printed up and distributed at the boathouse to the seniors. Any one who is interested can apply either online or send their application to Alison Huck. Alison will bring the essays to the next board meeting where she will read them to the board and we will pick one boy and one girl to receive the scholarship grant. This will keep the voting impartial.

Crew jackets

In the past, the only rowers who could get a Boathouse jacket were Varsity upperclassmen. We have changed this. If the rower is on a varsity boat, regardless of their grade level they are eligible to purchase a jacket. We will also be opening sales in the spring where normally jackets can only be purchased in the fall.

Colleen will create a flier to send to Pam to distribute to eligible rowers. Each rower should contact Boathouse directly to order their jacket.

Action Items:

Kara

Send minutes to Board, Jay, Vicki and the Krause’s by Tuesday, April 14

Create letter to send to Joe re: in kind donation

Call Jane Marie Ouellette to pick up printer and drop off to Kathy at SHS

Colleen

Email Carol Doucette reminder for water and beverages for Sat, April 11 race

Contact Vicki Kneece regarding website status

Create flier for clothing to give to Pam

Email Jay Costa re: money, etc

Alison

Create flier for Crew Scholarship